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Here’s The Scoop … Now You See it ….

August 15, 2009 by Barbara

PRESTO….CHANGE …UH -OH! ….

Dear Readers…..There’s more!….

The LBTS Purchasing Manual said on the cover page it was “Revised 10/15/05″….but as I re-read page 19 …I suddenly glanced down to see …”REVISED 02/17/09″…HUH?…..No other pages were revised to this year…just his one that contains the RFP standard provisions..including the one the Town Manager and her staff are hanging their hats on ” All timely-received bids shall be publicly opened in the presence of witnesses at the place and time designated in the RFP.”…NOT READ ALOUD…YIKES!…

It appears it was revised without the Commission being informed….HOW’D THEY DO THAT?… SCANS BELOW…..

page 19…Revised 02/17/09…(4a.)

09 p manual

page 18 ….Revised 10/15/05……….(just as the other 42 pages)

09 p manual

page 20….Revised 10/15/05………(just as the other 42 pages)…….

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The Purchasing Manual cover page….Revised 10/15/05……..

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Authority and Purpose….. Revised 10/15/05….This is what they are using to usurp the published RFP (example-below)…”NON- COMPLIANCE¬† WITH THE PROVISIONS OF THE PURCHASING MANUAL MAY LEAD TO DISCIPLINARY ACTION.” OUCH!….

05

Definitions…Revised 10/15/05….Check out #34…RFP …”Request for Proposals (RFP) means all documents whether attached or incorporated by reference for soliciting sealed proposals, including any addenda. A RFP IS CHARACTERIZED BY A DESCRIPTION OF THE DESIRED PROCUREMENT RESULTS IN THE FORM OF SPECIFICATIONS AND A DESCRIPTION OF THE PROCESS FOR EVALUATING VENDOR RESPONSES.”

FROM THE TOWN ATTY./ASSIST. TM TO COMM. DODD- “Town Staff is not evaluating or ranking the proposals because such a ranking process was not identified as part of this RFP. All evaluation and selection is to be done by the Commission.”…HUH?….

selec definition

8/27/09 RFP Bid…which states “…UNTIL 2:00 PM ON THURSDAY AUGUST, 2009 AT WHICH TIME THEY WILL PUBLICLY OPENED AND READ ALOUD, SHORTLY THEREAFTER” …just as the RFPs that were published before it…on July 29, 2009 …August 11, 2009…and all the RFPs in the last year+ this writer attended and has the figures for as they WERE “READ ALOUD”…even though the Purchasing Manual REVISED page 19 on 02/17/09 states otherwise…

09 RFP bid

This writer will attend the 8/27/09 RFP to see if the Town decides once again to disregard their “obligation” of the RFPs being “publicly opened¬† and read aloud”…as they did 2 times before…Also of interest if the Town puts forth any new RFPs and removes this language from them….

This writer sent in a public records request…addressing the page revision…
From:
“Barbara Cole”
To:
“Steve D’Olivera”
Steve, I am making a public records request for the previous page 19 of the purchasing manual. It is the only page revised this year.(2/17/09) The orig was 10/15/05 I would like what was revised and by whom. it contains formal bidding process for RFP 4 a,b,c please acknowledge receipt and let me know when this will be ready to pickup. Barbara Cole

Commissioner Dodd has submitted an agenda item for the Sept. 9, 2009 Comm. meeting to address the RFP situation …

more to come…

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