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Here’s The Scoop … July 13, 2010 … LBTS Regular Commission Meeting … Same Old Song …

July 13, 2010 by Barbara

YOU ALL KNOW THE WORDS TO THESE BY NOW….

TOWN OF LAUDERDALE-BY-THE-SEA

TOWN COMMISSION MEETING

TUESDAY, JULY 13, 2010 AT 7 PM

JARVIS HALL

AGENDA BACKUP DOCUMENTS

1. CALL TO ORDER, MAYOR ROSEANN MINNET

2. PLEDGE OF ALLEGIANCE TO THE FLAG

3. INVOCATION – Reverend George Hunsaker

4. ADDITIONS, DELETIONS, DEFERRALS OF AGENDA ITEMS

5. PRESENTATIONS

a. Signing Ceremony – Commission Code of Conduct

BC- Comm. Sasser has asked this be moved to the next meeting so Vice Mayor Dodd can sign it along with the Commission…

b. Presentation of Certificate of Appreciation from Broward County Commissioner Ilene Lieberman to the individuals who participated in the 2010 Census Countywide Coordination Subcommittee (Interim Town Manager Connie Hoffmann)

BC- Thanks went to Mayor Minnet/ Development Director Jeff Bowman/ Asst. Town Clerk Nikeisha (Nikki) Smith for their participation…

c. Dr. Brenda C. Snipes, Broward County Supervisor of Elections – August 4, 2010 and November 2, 2010 Elections (Mary Cooney, Public Service Director)

BC-  OOPS!…Come on June…the election dates are Aug 24th and Nov 2nd….A visit from Mary Cooney for the early /regular voting dates for the 2010 primary election..

Primary-Aug. 24, 2010/early voting Aug 9-14 & Aug. 16-21 Mon-Sat. 10am-6pm ..locations- NOT listed Pompano Library or anywhere us… How come?…

General -Nov. 2, 2010 /early voting Oct 18-33 & Oct 25-30 Min.-Sat. 10am-6pm- location-Ditto!…

6. PUBLIC COMMENTS

7. PUBLIC SAFETY DISCUSSION

8. APPROVAL OF MINUTES

BC- This writer believes the Commission should hold off for VM Dodd to approve the minutes that have anything to do with Former TM Colon in order to make sure that are accurate and correct due to Ms. Colon requesting them…(prev. post)…The Oct. 2009 minutes look the same as they did 2 weeks ago and need more detail…to include the statement made about firing a police chief and comments from the residents …

a. October 12, 2009 Workshop Meeting Minutes – Deferred at the June 22, 2010 Commission meeting for time to review and additional detail by Mayor Minnet and Vice Mayor Dodd

b. April 16, 2010 Roundtable Minutes – Deferred at the June 22, 2010 Commission meeting for time to review by Mayor Minnet

c. April 27, 2010 Regular Commission Minutes – Deferred at the June 22, 2010 Commission meeting for time to review by Mayor Minnet

d. May 11, 2010 Regular Meeting Minutes – Deferred at the June 22, 2010 Commission meeting for time to review by Commissioner Clottey

e. June 8, 2010 Budget Workshop Minutes – Deferred at the June 22, 2010 Commission meeting for time to review by Commissioner Clottey

f. June 8, 2010 Special Meeting Minutes – Deferred at the June 22, 2010 Commission meeting for time to review by Commissioner Clottey

g. May 25, 2010 Regular Commission Minutes

h. May 26, 2010 Roundtable Meeting Minutes

i. June 9, 2010 Roundtable Meeting Minutes

j. June 28, 2010 Special Meeting Minutes

9. CONSENT AGENDA

10. ORDINANCES – PUBLIC COMMENTS

1. Ordinances 1st Reading

a. Ordinance 2010-03: AN ORDINANCE OF THE TOWN OF LAUDERDALE-BY-THE SEA, AMENDING CHAPTER 2 “ADMINISTRATION,” ARTICLE III “DEPARTMENTS,” AND ARTICLE IV, “OFFICERS AND EMPLOYEES,” OF THE TOWN CODE OF ORDINANCES, IN ORDER TO UPDATE TOWN DEPARTMENTS AND DUTIES; PROVIDING FOR SEVERABILITY, CONFLICT AND AN EFFECTIVE DATE

BC- I have a problem with this one…while I understand the reasoning is some obsolete positions such as Town Clerk Auditor…I am not in favor of handing sole power to the Town Manager to create or eliminate departments..and  to create , combine or eliminate positions in a department within budget constraints but without final say from the Commission… It leaves too much power in the hands of a Manager to play around … unchecked…

2. Ordinances 2nd Reading

11. RESOLUTION – “Public Comments”

a. Resolution 2010-15: A RESOLUTION OF THE TOWN OF LAUDERDALE-BY-THE-SEA, FLORIDA, AUTHORIZING THE RENAMING OF THE SENIOR CENTER TO COMMUNITY CENTER AND DIRECTING THE APPROPRIATE TOWN OFFICIALS TO TAKE ANY ACTIONS NECESSARY TO IMPLEMENT SUCH NAME CHANGE, PROVIDING FOR REPEAL OF ANY CONFLICTING RESOLUTION, SEVERABILITY, AND AN EFFECTIVE DATE

Backup-“Name Change The name of the Town of Lauderdale-By-The-Sea  Senior
Center is hereby changed to the Town of Lauderdale-By-The-Sea Community Center The
Town Manager is hereby authorized to take such action as may be necessary to implement and
notify the public of such change”

BC- Comm. Sasser handed this over to Comm. Clottey… Comm. Clottey while wanting a name change was instrumental in trying to give the boot to the director… Clottey should hand the motion back to Sasser to make…it was he who cleared up the Contract and found the pronouncements from Clottey/Colon and the “Gang” were unsubstantiated and nefarious at best…

12. QUASI JUDICIAL PUBLIC HEARINGS

13. COMMISSIONER COMMENTS

14. OLD BUSINESS

a. Revocable License Agreement for Valet Parking (Community Development Director Jeff Bowman)

Backup- SUBJECT TITLE REVOCABLE LICENSE AGREEMENT FOR VALET PARKING
“EXPLANATION: On April 9, 2010 the Town Commission received a request Exhibit 2 from the three
downtown businesses 141 Ocean, The Village Grille and Athena-by-the-Sea for a 90-day trial valet operation
using the public-right–of-way (ROW) to transfer vehicles The valet service would be contracted by and under
the direction of 101 Ocean The proposal identifies the vehicle transfer location to be the two public metered
parking spaces in front of the Country Ham and Eggs restaurant
The subject of a valet using a public street for its transfer point has been discussed by the Town Commission
several times before and most recently at the June 4 2414 Commission Round Table the June 22 2410
Commission meeting and the June 23 2010 Commission Round Table At the June 23 meeting the Commission
directed a revocable license be prepared that set forth the terms and conditions under which the trial period will
operate
The Revocable License Agreement is attached as Exhibit 2
If the trial period is approved staff will:
a. Prepare an evaluation report at the end of 60 days that includes comments and observations from
businesses in the area and users of the service Schedule the report for Commission discussion
b. Evaluate the 2009 draft amendment to the Code authorizing valet in the ROW and provide
recommendations
RECOMMENDATION: We recommend approval of the Revocable License Agreement for the 9o-
day trial period”

BC- Like the idea of giving it a try..but…don’t think the fees of loss of parking meter funds for blocked spaces is enough of a fee long term…some licensing needs to be done townwide as we move ahead with alternative parking …and still the alleyway should not be used by any valet service…Non-interference clause #11 “Licensee agrees to make all reasonable efforts to minimize interference with the business of Town or nearby property owners or third parties in the vicinity of the Property.”… needs a look-see for “all reasonable efforts”…and what that really means…

b. Award of bid for Chamber Re-Roof project ITB#10-05-01 (Municipal Services Director Don Prince)

Backup- SUBJECT TITLE: Award of bid for Chamber Re-Roof project ITB 1#10-05-01
EXPLANATION :The bid deadline for this project was2OOpm on Tuesday June 8, 2010 We received 8
bids as shown on the attached bid tab (Exhibit 1). The specifications for the project are attached (Exhibit 2). as at did not include
2. The lowest bidder Allied Roof
waterproofing for the Cupola The full set of bid proposals are on file in the Town Clerks office
RECOMMENDATION: Staff recommends the commission award the bid to Extreme Unlimited Inc as
they are the lowest Compliant Bidder.”

BC- not sure why this is on…it falls under the TM $15,000 and under purchasing power…but as long as it is.. I do not understand the recommendation…The company staff is recommending was at $11,533.00 with a 7 year warranty…while the 3rd bid Century Roofing was at $12, 825.00 with a 15 yr. warranty..Hmmm…

15. NEW BUSINESS

a. Selection of Chairpersons for the upcoming year for Easter, 4th of July and Halloween Committees – Commission direction as to Haunted House location and decorations available (Mayor Roseann Minnet)

BC- This will most likely be tabled until the next meeting so VM Dodd can be included…

16. TOWN MANAGER REPORT

Backup-

“VFD Issues
I retained the services of a very experienced fire services and city management professional to do a
quick review of the condition of the fire trucks (including a review of their maintenance records and on
site evaluation) a review of the VFD’s files and documentation to determine if VFD members have the
appropriate certifications medical clearances training etc .He spent Tuesday and Wednesday July 6th
and 7th on-site and met the Fire Chief and spent a good deal of time with Ken Johnson, President of the
VFD have also asked him to suggest changes that should be made in the language of the contract
between the Town and the VFD. He will be getting me a written report on all these issues within two
weeks at which point will meet with the VFD to discuss his findings and recommendations.”
BC- This should begin to answer the 2 inquiry letters from former LBTS Battalion Chief Pointu and other concerned citizens…
“Finance Director
As advised you earlier this week Finance Director Kaola King resigned unexpectedly this past Tuesday
Fortunately the municipal finance professional Doug Haag who had assisted me with the Colon payout
investigation and who was in the midst of doing an analysis of the Finance Department operations for
me agreed to step in and serve as Acting Finance Director Not only has he been a Finance Director in a
South Florida coastal city he used to work for the company that produces our financial software system
so he has no learning curve in that respect He is working on a contractual basis right now but will step
into the vacant position on an Acting basis once we can get him processed properly as an employee
Eventually we will advertise this position to fill it on a permanent basis but circumstances require we
have someone in that position immediately will send you Doug’s resume and will introduce him at
Tuesday’s meeting.”

BC- Kudos to the Int. TM and how nice that she will do what her predecessor did not…introduce a new key employee to the Commission and the Town….

“Soccer Summer Camp
The summer soccer camp that spoke with all of you about a few weeks ago will start on Monday. It will
be a good opportunity to see how more active programming of the park works.”

BC- Keep in mind that monies were spent for this…and while it is a good thing …monies should be available for other good things …like the Chamber of Commerce increase in budget….

“External Audit Selection
The responses to our RFP are due in on Monday, July 12th and the Audit Committee will meet the
following Monday to rank and recommend the top three firms to the Town Commission. You are
scheduled to make your selection of a firm at the second meeting in July.”

BC- looking forward to seeing the process finally done right…and what it costs ….
“Master Plan Steering Committee
The MPSC met this week and endorsed moving forward with the A1A streetscape project Three
members of the Commission were in attendance at the meeting so can give a first-hand report on the
Committee’s discussions”

BC- The committee met last month…and will meet again next Tuesday at 7pm…This writer is still not for the project …although it seems the MPSC did an about face after some individual research into grants…and some soul searching in thinking this will bring the Town together…I don’t see how…I still think we need to see what we are getting in return for our taxpayer money…which comes from us whether from Town funds or from State. funded grants……..Also I was sorry to see there was no direction given, after it was made clear from Int. Asst. TM Bentley, that we could possible scale back the project …Perhaps the Commission could ask him to proceed with that to have an alternative…

The MPSC needs to offer up an apology of sorts and make it clear that all the Commissioners are welcome to their MPSC meetings and are seen as an asset with any comments made at those meetings …despite assertions made by Co-Chair Malkoon at the last meeting (prev. post)…

“Budget Workshop
As discussed with each of you the manager’s proposed budget is not ready yet and so we have
cancelled the Budget workshop that was scheduled for Tuesday evening have placed several budget
issues on the Roundtable for discussion”

BC-prev. post…Kaola King apparently did not provide the needed info…The new Acting Finance Director will do so…Not to worry!….

“Fourth of July
Congratulations to everyone who worked so hard to put on the Fourth of July festivities and the Mayor
who served as Chairperson this year Despite the sweltering heat in the morning and heavy rains in the
afternoon there was a good turnout and people seemed to really enjoy themselves The Fire Marshall
made the call to start the fireworks early as he was concerned about the weather so Lauderdale-By-The-Sea
was the first with fireworks in the skies up and down the beach. The fireworks vendor had to set a
portion of the grand finale off by hand as they did not go off automatically. Some of the shells in the
grand finale still did not detonate and we will be requesting a credit per our agreement with the
fireworks vendor
BSO did not report any serious incidents over the Fourth and the VFD did a wonderful job manning the
grills and responding to calls for service over the weekend. Two unexploded commercial size fireworks
shells washed up on the south beach on Monday morning and the BSO bomb squad was called in as
apparently the shells are more volatile when they are wet than dry. These were not shells from the
Town fireworks display as they were larger than those we purchased.
I want to express my thanks to Derek Horace Ray Dwayne and Doug of Municipal Services who did a
terrific job setting up the event and who emptied garbage cans and cleaned up the trash throughout the
weekend. And thanks to Tiana who did the decorations on our equipment and did us proud.”

BC- Prev. posts…now verified…including ….it was the VFD Fire Chief who called for an early start time…and some bad fireworks… which seems to be the norm in the last years….Next year once again…Town taxpayers need to decide and let the Commission know…full out fireworks desired?…Then budget for it…No afternoon cookout/kids rides?…Tell em now…and maybe a better video of the parade itself…Also, we hear many want it to be a businesses included event once more…with afternoon/nighttime  downtown events for residents and tourists…

17. TOWN ATTORNEY REPORT

18. ADJOURNMENT

more to come….

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