Tuesday Feb 24,2009…Non- Manadatory Pre- Proposal Conference….10 am-Jarvis Hall…
(previous public notices RFP-below)
TOWN of LBTS
REQUEST FOR PROPOSALS
RFP 09-02-01
FOR SOLID WASTE,BULK,WASTE,AND RECYCLING COLLECTION SERVICES
specifications may be obtained at a cost of $10 from the office of the Clerk Town Hall
A NON-MANDATORY PRE-PROPOSAL CONFERENCE will be held at Jarvis Hall at 10 am on 2/24/09…Proposal shall be received on or before 2 pm 3/10/09 where shortly thereafter proposal will be opened and read aloud. 1 original and 5 copies must be submitted in sealed packaging and all clearly marked on all outer package and/ or envelope “Sealed Proposal RFP #09-02-01 Solid Waste , Bulk Waste and Recycling Collection Services. Late proposals not to be considered.
RFP includes the following-
Section 1-Background information/Sec. 2- General instructions/Sec. 3- Terms & Conditions/ Sec. 4- Qualification Package Forms/ Sec. 5-Cost Package Forms/ Sec. 6-Agreement
The Town of LBTS reserves the right to reject any and all proposals, to waive any and all informalities, and to accept or reject all or any part of ant proposal as they deem to be in best interest of the citizens of LBTS or the Town of LBTS may reject proposal and re-advertise. June White, Town Clerk
The meeting was a little late in starting…due to the hall being locked…and the staff unaware of the meeting itself…although it was published in the Sentinel…
After a visit to Town Hall for a second time…Asst. John Olinzock arrived around 10:15 offering up reasons for his tardiness…being noticeably “under the weather” and already behind in a very busy day that includes “Taste of the Beach.”…
Arriving to the conference were three companies…Waste management -our current provider represented by Tony Spadaccia, Government Affairs and an attorney…John F. Ferguson of Choice Waste…and Republic Services attendee, Damon Stinson,Director of Municipal Affairs
http://www.wm.com/
Choice e-mail: [email protected]
http://www.republicservices.com/
It was most unfortunate to watch how the Town was represented in this conference with many issues coming up in need of clarification above the Asst. Manager’s pay grade and issues about the requirements themselves being vague…. out of date…. or just plain wrong….
ALERT……MULTI-FAMILY UNIT OWNERS…..
The one that really caught this writer’s attention is the one that will certainly raise the ire of multi-family unit owners….
The present LBTS TOWN CODE…..
ARTICLE II. CONTAINERS AND RECEPTACLES
Sec. 10-27. Required.
The Town has granted a franchise fee for solid waste collection. All property owners in the Town shall dispose of solid waste by service through the Town’s franchisee except as otherwise allowed by law, and shall be required to show proof of same prior to the issuance of an business tax receipt by the Town or the issuance of any other permit or approval; or such proof may be required to be shown to any Town employee upon request by such Town employee.
Every property owner, lessee or tenant shall provide and maintain in good condition a watertight garbage container sufficient in size and capacity to serve each dwelling with twice-weekly service. No container may be used other than a container approved by and/or obtained from the Town’s authorized solid waste collection franchisee. Residents of duplex units may share a common container provided it is of sufficient size to accommodate the joint usage without spillover.
It shall be unlawful for any person or entity to place or cause to be placed solid waste on the property of another for the purpose of avoiding the provisions of this subchapter.
(Ord. No. 386, § 1, 3-25-97; Ord. No. 462, § 2, 1-23-01; Ord. No. 2007-06, § 2, 4-10-07)
……………………………………………………………………………………………………………………………….
The present code states….Every property owner, lessee or tenant shall provide and maintain in good condition a watertight garbage container sufficient in size and capacity to serve each dwelling with twice-weekly service.
The RFP contains….EACH unit will have a cart and recycling bins or cart…
When this writer inquired …Waste Management said currently a premium is paid and one cart could be used for more than one unit….under the new rules that will no longer suffice…one unit…one cart a 96 gallon cart plus recycle …
John Olinzock said the new code (not yet presented or approved by this Commission)…each residence has to have a trash account….
Also coming any multi-family over 3 units must use a recycling cart rather than bins….
If this is as it was presented by John Olinzock at this meeting…a plan to be enacted by this Commission in a new code….I would expect a visit from Rosa the “Tomato Lady” and Frank Herrman at the podium….
Other items discussed …
The language used …when deciphering the CPI and franchise fees…causing a perplexed Asst. Town Manager to say there was a need for clarification…
A law provision causing an inequity to the vendor to increase rates due to unusual circumstances such as DEP charge cost increase…asking if the Town is going to consider that…Asst.Town Manager will need to go back for clarification…
The size of the performance bond being disproportionate…a million dollars was inadequate for the size of this contract…
Bulk pickup is stated to be unlimited in collection times for a single family home…not clear enough …later on it was stated the same for duplexes to have unlimited recycling as well…John Olinzock responded the Commission “is directing us to encourage recycling.”….Hauler is required to provide the bins…to all with Town Logo as seen in other communities……also to be discussed further as we may see a change coming in the next year to “single stream” recycling that means all can be put in the same cart…making the bins obsolete…making it an unnecessary cost to the vendor…Olinzock spoke of the Commission not liking “ads” (meaning name of company on bins)..and related a story…that he once had an opportunity” to get free bus shelters on A1A but it died because it had ads on it”…and that he’s “trying to please a lot of people …keep people happy”…But he will make mention of the possible change that could come…
Discussion took place on dual recycling (bins-separated items) VS “single stream” recycling and the InterLocal Agency requirements…we are under right now…any change would take effect after 10/09 with an educational requirement to be followed first…also it was stated the County may be asked to cover the costs of the recycling carts….
BC- it is said by one reader that the current recycling trucks are not outfitted for recycling carts?….HMMM….
Confusion on no distinction in what is residential…single family/rentals that require occupational licenses/ condos…this too will need clarification …
Waste Management informed Asst. Town Manager Olinzock that the stated weight allowed in the required 96 gallon cart was incorrect…they hold 200 lbs., not 50….Olinzock countered he “surveyed” other communities for that weight…the vendors said that would be for bags and pails…(cans)…
Also no refrigerators or air conditioners and such will be picked up without meeting the certification required that they are CFC free..
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CFC – a fluorocarbon with chlorine; formerly used as a refrigerant and as a propellant in aerosol cans; “the chlorine in CFCs causes depletion of atmospheric ozone”
HCFC, hydrochlorofluorocarbon – a fluorocarbon that is replacing chlorofluorocarbon as a refrigerant and propellant in aerosol cans; considered to be somewhat less destructive to the atmosphere
pollutant – waste matter that contaminates the water or air or soil
fluorocarbon – a halocarbon in which some hydrogen atoms have been replaced by fluorine; used in refrigerators and aerosols
Freon – any one or more chlorofluorocarbons (or related compounds) that are used as an aerosol propellant, organic solvent, or refrigerant
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this certification can only be done by a cerified individual who provides a certification sticker…otherwise the hauler would face a stiff penalty…this will either be reworded or theser items will be no longer allowed for hauling off….The Town Attorney will be taking a look at the inclusion of the guarentee asked from the parent company…being insufficient in the language and in need of another form….
Yard waste needed to be dealt with requiring the size…and weight…(it was a typo with one part) and what will be allowed now is 3 ft. in length in the cart…and for bulk 6” in diameter and 6 ft long…50 lbs.
HUH?…
Now …while the multi-family homes will be required to have 1- 96 gal. cart for each unit…a single family home may NOT have more than 1- cart even when wanting to pay for it…
BC- this homeowner had 2 at one time about 5 years ago…Waste Management said that would no longer be allowed…
More clean-up (pun intended) in the language with the section on the hauler having to replace any cart that is damaged…with no reference to who caused the damage…it will be revised to make it the responsibility of the vendor if caused by them…while the cost will be the resident’s if it is found they are at fault …as they are the “custodians” of the carts….
The section allowing for sideyard collection will be wiped away…remaining will be a section for handicapped exceptions…
GOING GREEN…REQUIRES…ANOTHER ORDINANCE….BUT COMMERCIAL PROPERTIES GET CHOICES…
What can’t be done by the Town with an Ordinance…they cannot decide who will be the business’ recycling company…per state statute…no such choice for residential owners…
Another point that was made by Waste Management…the insurance being asked for by the hauler to cover sub-contractors in emergency situations such as after a hurricane…no sub-contractors have that amount of insurance and while the hauler can help find the companies that do the after storm debris pickups…it is the Town that deals with the sub-contractors and FEMA…the hauler only provides the the quantities and volumes…as has been the case in the past…LBTS uses Crowder Gulf for these services…
.http://www.crowdergulf.com/people.htmlJohn Olinzock said the Town was trying to build a “relationship” with the hauler to deal with this type of situation…will need alternative language or be removed from the contract…also will require lowering the insurance required …
The current RFP allows only those companies that have at least 5 years of experience with carts in declared municipalities to submit a bid…leaving any “newbie” out in the cold…which can be looked at either as guaranteeing only certain big companies need apply…thus ensuring we allow for only experienced companies…no startup hassles or it ties us down and thwarts any company with less than 5 years under their belt….John said this one may or may not need clarification…..
Temporary discontinuance of service only applies to single family homes….
Another question needing further input …the delinquency rate charges …not contained in the paperwork…
Joh Olinzock said the Town wants multi-family dwellings to go in the direction of carts rather than dumpsters…
Special collection fees were outdated…using rates from approximately 10 years ago…leaving the vendor no way to increase these charges for the 5 year contract…theses deal with special service charges to commercial properties…dealing with locks…gates etc…Waste Management said it wasn’t a big deal after all …although Choice said it makes for inequitability to those without special services needs in the uniformed costs…being that would be where the difference would come from….
GIVE THEM THANKSGIVING OFF!….
Waste Management asked for their “guys” to get Thanksgiving off…believe it or not…it’s up to the Commission to decide…right now…they only get Christmas off…that should be a big “passes 5-0”!
After going over the points requiring clarification…additions…and deletions…for a formal addendum…..John Olinzock outlined the “significant dates”…in this process…
3/10/09- Bids in and opened oat 2 pm…Jarvis Hall
3/13/09-Town Administration scoring criteria
3/25/09- Negotiating the agreement begins
4/14/09 Approval executed by Town Commission
more to come….
Tags: local government, Scoops
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