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Here’s The Scoop … September 20, 2010 Lauderdale-By-The-Sea Roundtable … What’s The Score? ….

IN BOUNDS OR OVER THE LINE?….

UMPIRE…CHECK THE INSTANT REPLAY…..

Dear Readers … The Roundtable meeting was a series of “hits and misses” in this writer’s opinion… Just as the P & Z Sept. 15, 2010 meeting …(prev. post) ….it appears that the new Administration is being done the same disservice that the P & Z Board with a lack of TAtty. and staff input on what transpired before they came  ….especially over the last 2 years…

The meeting was a little hurried due to the intent to accommodate VM Dodd and his monthly Hillsboro meeting which required him to vote on their FY 2010-11  budget … Next time around when the topics are this important and the final budget meeting is the following week with no meetings left in between it would be better to see what topics needed to be addressed while he was present and get his input and direction and carry on in his (or any other absent member) until full direction and consensus were met…Unfortunately that did not happen in the time frame of  last evening’s meeting…The Town Manager asked for final direction on the FY 2010/2011 CIP and was told by the Mayor they would return to it after the budget …That never happened… Hopefully the Commissioners are sending in their individual direction for what projects in what year (1-5 2011-2014) so the Administration can redo the 5 year plan accordingly…more on this to follow…

The Mayor added the Town Manager contract negotiation update under Other Town Business before they started and Comm. Sasser added event inventory for all events as well…

The first item was the Resolution Opposing the approval of Oil Drilling in Florida’s Waters…and the Mayor stated with the time constraints they could defer the item or give direction to proceed if there was full support for it … Comm. Sasser stated he had some questions on the some of the “Whereas” portions …Due to those questions it was deferred to the next agenda …

Next up was the A1A Landscape Project Status Report.. This was the first rather disjointed presentation of the evening… The use of boards do not assist in anyway the constituents who are watching outside of the hall…The video is not zoomed in on them and they are hard to see…any use of reference to colors differentiation are a total loss for the viewers…Either a zoom needs to be worked out or a powerpoint and zoom are required to follow along… The specifics were spelled out in the backup and prev. posted on the agenda post prior…Good thing because it became more confusing with the input from some of the Commissioners such as Comm. Vincent who could not seem to wrap his head around the Asst. TM stating we had a response from SRLakes that they would maintain their own landscape and are not interested in joining the project on the west side of A1A and would not participate in any costs for improvements there or by the Gate House …although they voiced no objections to us paying for the improvements on the east side of A1A or the crosswalk …Sea Ranch Center owners had NOT responded to a letter concerning maintenance and we would need to see if they will continue as well to irrigate and cut the lawn…Comm.Vincent repeated a few time that SRCenter agreed to maintenance…and was corrected each time..No they did not agree…The recommendation from  Asst. TM Bentley and staff was to not go ahead with the landscape if SRCenter would not maintain but continue with the hardscape removing the landscape around it ….

BC- another point made by Mr. Bentley and unanswered by the Comm. was what to do if a property owner states they will not maintain?.. He went on to state they assume the properties on A1A will continue to maintain as they are now..and the canopy tree will not require much maintenance…This reminded this writer of a previous discussion that effected this writer and others when the Washingtonia sidewalks were put in and whose responsibility it was to maintain after the Town stated the property was Town owned and therefore could be used for sidewalks…But…afterward if irrigation was not put in and water paid for by the Town as it was on Seagrape Dr. who was responsible for water and lawn?… I recall it came back it was the Town and the option of zeroscape was addressed … The Town may want to look back at that issue and outcome…

Comm. Clottey asked due to the SRCenter property being so well maintained what were we “bringing to the party” …Mr. Bentley stated that would be tree canopy up to the sidewalks to visually enhance the scenic view and to be walker friendly…

The Mayor asked for all to be in writing…The Asst. TM said if no agreement with SRL and SRC we would go ahead minus the landscape ..a savings of $103,768 Gross for SRL and approx. $30,000 in the match…No dollars were mentioned for not doing landscape outside of the SRCenter  ….

Bud Bentley went on to add the new addition of the Pompano Beach owned property that extends by Terra Mar from the west side and “shifts into the center of the road” … No agreement has been made with Pompano Beach and Bentley felt we should be a good neighbor and continue on with footing the bill at the entry for our project…He also answered the VM that the Town is not aware of any future plans for Pompano to continue the A1A project going north… Comm. Clottey felt we should do it for the Terra Mar residents and again not paying attention Comm. Vincent added we don’t know when Pompano will do their improvement it could be 5 years…Again Bentley had to state their were no plans for Pompano doing any improvements…The Mayor stated going ahead with that portion would not change the budget …It was agreed to do the Pompano owned portions at the north end..

BC- The Town was not directed but should get some agreement with Pompano on maintenance as well before starting especially after the Sewer agreement and the water/sewer rates we find ourselves in with them…

Mr Bentley reminded all of the 6 pm meeting tonight on the project/MPSC that follows…(prev. post)…

BC- on the MPSC agenda for some reason is the  minutes to be approved/Stormwater Master Plan/Flier for the meeting… We have been told from the Asst. TM that MPSC will be discussing the A1A project and answer questions…Why in the world would the MPSC need a Stormwater master Plan on their agenda to discuss at this time…It will only be doubling up on staff time/and taxpayer costs for time and verbatim minutes done by the outside company…big waste…

Next up was the CIP and again it was poorly presented …a look at the previously posted agenda for the Roundtable sums up what was presented …

Excerpt from prev. post…

c. Draft of FY2010/2011 CIP (Interim Assistant Town Manager Bud Bentley)

BC- 5 year plan… exhibit shows proposed column/revised column  FY 1 (FY2011) …Excerpts…

Revised in Revenues …Total from Fund Balance is from proposed 1,102,487 to revised 180,825 / A1A proposed 447,100 to revised 505,400 /BC Natural Resource Protection from proposed 189,000 to revised 0/Int. earnings from proposed 9,00o to revised 24,000/ Total Revenues from proposed 645,100 to revised 529,400

Transfers in -Gen Fund : from proposed1,250 to revised 1,150,00/Other Financing Sources:0 to 0/Total Transfers In: from proposed 1,250 to revised 1,150,000 Total Resources Available : from proposed 2,997,587 to revised 1,860,225

Revised in expenditures …includes 50,000 for town Master Plan update/ depreciation Gasb 34  237,325/no more beach dune rebuild/coral reef proj. 27,000/no restrooms/no bus shelters/reduction in parking system to 25,000/increase to A1A project from 647,100 to 705,400/increase in A1A project design & permits from 8,00 to 25,000/Pine Ave portion of A1A project removed/stormwater master plan projects removed/ Flaming Ave Design-Permitting added 36,000/Flaming construction added 275,000/ Downtown core Design-permitting added 106,000 (Downtown core construction in yr 2 -FY 2012 848,000)/West Tradewinds Design-permitting added 37,500/ West Tradewinds construction added 215,000/Harbor Drive Seagrape to E. Tradewinds Design-permitting added 26,000 (construction in yr 2 199,000)/Bougainvilla (Pine to Washingtonia) 49,000  in yr 2 FY2012 for design-permitting & year 3 FY2013 construction 392,000/ Terra Mar Dr 25,000 added/ Poinciana design-permitting in yr 2 FY 20102 42,500 construction in yr 3 FY 20103 339,000/Town entryways removed/Traffic improvements & calming 25,000 added /neighborhood Improvement Program 30,000 added …

Some clarifications were made …The parking systems were put in twice and would be fixed ($25,000 less designated)…Discussion again concerning El Mar Dr. Project put on hold…(prev. posts)… The TM again stated the $117,000 used by the former Colon-Olinzock- King Administration was from the Gen Fund and NOT the Oriana monies.. The new Administration was increasing the project design funds for 2011 from $8,000 to $25,000 due to the desire of the MPSC to do “the whole enchilada” on El Mar Dr. and the need to pay the engineers more money for plans such as underground utilities …

BC- Say it ain’t so…we’re going to pay even more to Chen and O’Campo…The Administration needs to first see the O’Campo Dec. 10, 2009 agreement that was previously posted and states such “goodies” as “The owner is advised that all construction components are designed to minimum code requirements, which are at the lower boundary of design quality, unless otherwise requested…in small print… It was signed by former Asst. TM Olinzock…Anyone looked at the Chen agreement?… Underground utilities on El Mar…The development code requirements need to be looked at to see if the requirements remains after the Overlay Ord. removal for new and redeveloped properties to be required to underground their utilities… If not still applicable they need to be …and with the  new development that will be coming with the sale of the large properties on El Mar over the next 5 years…let them, foot the millions it will cost taxpayers to do it…

Further discussion on the Oriana monies were asked by Comm. Vincent on whether they were in a separate account…They are not according to TM Hoffmann…”co-mingled” in the CI account but now they will be tracked…Asst. TM Bentley added the project was now set for no construction until 2013 with the added desire to do “the whole enchilada”…Comm. Sasser had asked the question why …and that is when the underground utilities along with funds came forward…Bentley added “it’s easy to move up, harder for the Commission to make the decision and find the money.”.. Comm. Clottey reminded all the Oriana monies were restricted funds .. The TM reminded all of the Oriana million being in the CI funds and that the approx. 3 million will be drawn down as the years progress… Bentley spoke of the stormwater fees and indicated a stormwater sewer fee will come back into play for revenue…

BC- will the stormwater fees be met with a court filing by the condos to see if they are illegal due to being inequitable as they were stated to be when they were disbanded in 2007?…

Mr. Bentley clarified the cost increase shown for A1A stating it was due to the the $58,000 for the A1A design being carried over to be spent in FY2011 …He added with the removal of the SRL portion there will be a change in the that final number …

James Barton from Chen  & Assoc. came to the podium to address the stormwater and the projects 1-7 listed as the most critical to the Cap. Proj. Fund …The reason West Tradewinds was moved up was to coordinate it with Ft. Laud. as they are set to tear the road up for water pipe replacement…it’s cost effective and Ft. Laud. will use our specs …afterward the road will be repaved…(more comment on this after the Neighborhood Cap. Imp. Program)…

BC- Hmmm…This is why the outrage when the former Commission 3-2 vote (Dodd/Minnet voted no) for the 2010 CIC Chair Pomareda and CIC/ Vice-Chair and former LBTS Mayoral candidate Couriel street to be repaved at a cost of $58,000!…

The Vice Mayor asked Barton about the Downtown core which is set for a new drain on the south side…Barton stated it was the highest side and the drain was going to aid in stopping the flooding going toward the Pavilion …The permitting is set for year 1 at 106,00 with construction in year 2 set at 848,000… The VM stated it should go to the MPSC and perhaps held to do the whole job with the possibility of wider sidewalks (Bud Bentley added on the north side as well and Comm. Clottey wanted the median island to be cut back …something that was supposed to be done in the initial design..but went away under the direction of Colon et al..)…

BC- I must respectfully disagree…this should definitely be a 2-step process for construction…that area cannot have floods and “Lake Colon” for 2 more years…

The TM stated maybe they were moving too fast on this project …… (Nope!) …The Mayor added this is why we need a plan …this was preliminary and deciding on the priorities…

IF YOU BUILD IT…THEY WON’T COME….NEW TENNIS LIGHTS…NO FIELD OF DREAMS…

The Mayor stated there was no backup for the Tennis court lighting…and Mr Bentley said it was to be an oral report…

BC-Big mistake!…Kathleen Margoles was hired to consult on this and unfortunately due to no substantive input of what transpired concerning the tennis lighting… the Town went in the wrong direction!… Ms. Margoles a former parks and recreation administrator  stated Mr. Barton’s estimates were too low and she met with a company that she has worked with before name Musco …  http://www.musco.com/…who offer green lighting… and met her to look at our courts.. She said we are not only in need of new lights…but new taller poles… Comm. Clottey asked about the taller lights and effects on neighbors…Ms. Margoles explained if the lights were shielded  and aimed correctly that would not be a problem… The costs being bandied around were $30,000 to $60,000 prior with Barton..to now $80,000!… Ms. Margoles explained the maintenance for over 25 years and that electrical work would be included… The Mayor trying to put this “jack” back in the box asked how many keys were bought by residents using the tennis courts etc…(She asked this many time from the prev. Admin. and received little response)… This Administration did not know…Comm. Vincent asked about the criteria of usage and tournament….This time we knew he knew there are no tournaments and was being facetious …Thank goodness…Unfortunately Ms. Margoles took him seriously to state they were regulated by the size of the courts and it was possible to have tournaments … adding they were recreational lights…UGH!…The VM said to pass this on to staff for the figures and facts…postpone it…

BC- Forget about it… The tennis court lights were an election time grab for votes from the select few that use the tennis courts…It is the only recreation in town that this group and the majority on the previous Commission made sure can not be used by any out town users…no ifs and or buts… When and if staff looks into the key holders …check out that the tennis courts are rarely if ever used at night!… Somebody in town needs to provide the new Admin. with minutes on projects from the last 2 years…to give them a heads up…

The Neighborhood Cap. Imp. Program was brought up and the TM stated this came due to Terra Mar wanting to improve their entry just as Bel Air had FY 2009-10…(prev. posts)… There was discussion on the towns that were looked at by Ms. Margoles ..(see agenda post for this mtg.).. Comm. Sasser added that Imperial Point would perhaps fall under such a plan wanting a “choker” at their entry… The Mayor stated it should be included in the master plan and is in favor of using grants … The VM brought up again Chen & Assoc. costs for engineering being 11,000 for a 19,000 project…The TM stated that was due to utilities being under…

BC- Note to TM..get the minutes and the costs for Bel Air and the costs for their signage minus lights…the % way too high!…

Comm. Clottey asked that whatever they do make sure the entryways are not taken down like they were in Bel Air without notification and input…

BC- Hmmm…that would be the former Colon-Olinzock Admin. who stated it was a liability problem and removed the longstanding wall with no warning!…(prev. post)…

Comm. Sasser spoke of the city that had two different programs with bids from neighborhood associations..

BC- The problem with this is few of the neighborhoods have associations… Bel Air/Terra Mar do..but Surf and Yacht ares (Imperial/Codrington) does not and neither do Silver Shores on either side of Commercial… I believe the entryways should be in a plan as the mayor stated and incorporated in any major work such as West Tradewinds who we hear may want planters installed at their entry near Commercial after Blue Moon Restaurant…. The only caveat would be if a neighborhood assoc. does it on their own or residents pony up the funds independently…

The TM at this  point asked for direction for when the CIP funds to be used and  in what years..This is when the Mayor stated they would come back to answer her…but they did not…

BC- There are many items that do need to be rethought on years…such as the Downtown core …and the process of street/sewer/stormwater and neighborhood entryways and being proactive as well as equitable in planning it out for the Town as a whole…(see each item…)…

They went on to the budget and Acting Finance Director Doug Haag spoke of the ability to retain the 3.999 millage rate and coming up with the $153,330 dollars needed to do so … He spoke of the water utility tax revenues (prev. agenda post) and the further changes seen after the report on Fri. (agenda)… They are still updating some strange fluctuations due to changes Ft. Laud. has made with their change in utility billing services…The TM chimed in to say they will most likely remove these funds from the equation and still be able to reach the desired millage rate… They further went on to discuss the public safety portion and the new fire fund/VFD /fire inspections and the taking over of the billing for the fire inspections (see prev. agenda post)…

BC- Still no feedback on the legality of collecting revenue from fire inspections…from the Town/TAtty….

Comm. Clottey thanked them and The Town Manager also added there may be funds still coming when they get the garbage franchise fees for when the tipping fees go down…by the end of this week…

A REFERENCE TO TIME LONG AGO …BEFORE LED/LCD/ HD / BLURAY… FOR THOSE WHO REQUIRE  READING GLASSES …..

Comm. Sasser had a moment of as he put it feeling like the other people at the table were looking at him like the RCA dog…with their heads tilted and not getting his point concerning the monies expended due to the Pompano /SRClub etc…sewer rates …He wanted to know about correcting the subsidy by having all in town be properly billed for their usage going forward ..It would be a savings for the town from further subsidy in this budget … The Town Manager replied that they built in a projection rate for an increase of 20% and there would be a delayed impact due to the full impact not going into effect until Jan. She spoke of the carrying forward of the balance until the rate increases are approved and then the revenue will go to the balance… The disconnect continued as Comm. Sasser again tried to make his point that all should be paying their fair share and not having the Town pay “a true pass through”…The TM spoke of the increase being 40%  before Pompano’s increase and going higher with that new increase…She stated they will have an RFP for a consultant on how to phase the increase and to negotiate with Pompano Beach …Also we will need an engineering analysis to see the condition of the sewers …While Televac has done much of the town more info is needed on the timeframe to replace the liners…and a long term rate cannot be determined til then… Comm. Sasser stated that until then the Ton will continue putting forth the money for those not paying the full amount ..He said he knew this was political but it landed in their laps and they had to take it on… The Mayor stated they were with an initial rate increase…and not a big bang… Comm. Clottey stated that many who pay Pompano directly felt resentment over subsidizing ..

BC- Hmmm…perhaps a burger with her pals Parker and Furth over what was done behind closed doors…to provide what no one in SRC knew was being done…

The Vice Mayor responded to Clottey it was more complicated as the north has a 25% surcharge for the new sewers and the south end pays for our own… Comm. Sasser stated “we’re bleeding money”… The Mayor said there were too many unknowns …as the the TM stated she wanted to make clear the sewer rates had nothing to do with the 3.999 millage and “No one’s taxes are being used to pay for anyone’s sewers bills. Sewer rates are paying ..She reminded them that she will be coming to them in Oct. with options…and how complicated this is…  The Mayor stated the budget is where we want it to be…

BC- in this writer’s opinion there must be a tread lightly factor behind the scenes die to possible litigation in the future…

On to parking…First up was addressing an e-mail received about the residential spots by Municipal Park and school bus pick-ups with parents with no permits..Bud Bentley said the practice has been and will continue to be to look at those parents as standing by the cars and no tickets would be forthcoming…None have been ticketed thus far..He would get word to the concerned parent… He went on to speak of surveys done and the resident parking is underutilized …He added that  long term multi-spaced meters should go into the A1A (Bougainvilla) lot with the old meters to be installed on the east side of municipal park for building revenue…The Mayor spoke of beach parking and experimenting with parking that created more problems… The Vice Mayor spoke of raising the Res. parking to $50 annually …stating the $20 ($21) rate was ridiculous … The Mayor went on to state they should eliminate the Beach permit and make it all residential ..She felt $75 but understood that may be too high…She also said to prorate it which is not done currently…Comm. Vincent stated he liked to “break things down”…went on to figure how often someone went to Town …how many hours used a meter and ball-parked $48 so $ 50 sounded fair to him… Bud Bentley went on to describe a $95,000 decrease in the Downtown meters and said the decline was 18 months ago he stated around the time we started selling residential parking permits…

BC- Huh?… No way residential parking has been offered for years…and a look at the number of permit holders could not account for that much loss of revenue … Residential 246/Beach 104/Employee 56/Hardship 41 (as of 9-15-2010) … Again, previous minutes need to be provided…to show the whole bags on meters episode that must have caused the decline …

The TM added a $30 6 month permit as well… Comm. Sasser agreed with the increase but wanted a senior discount …and that sales tax be included …He also wanted to know why we needed a parking study and why we could not use what we already have… Comm. Clottey stated she was stunned when she saw the comparisons to other towns in the past but that we had “an awful lot of people who showed up unhappy” when they raised the fees…

BC- Go back…look at the videos…the minutes…it was just a few…CIC pals walking distance to the beach who got the ridiculous beach parking and the $20 rate…

The Mayor countered her by stating $21 is too low …she had spoken to residents who understand the need for the increase and she “begged to differ”…Touche’!…

Asst. TM Bentley spoke of the merchant parking as well and the Mayor brought up the 2005 parking study and Walter Keller…Mr. Bentley stated Walter Keller was already under contract to update that report before it goes for RFP… and that there had been 3 Keller studies…Comm. Sasser could not believe we were updating a study to do a study… Bud explained the need and that they were leaving out the “occupancy” portion which is expensive and requires a survey to be done…The TM said the amount for Keller was “minor” although they did not know the cost and stated the Comm. would have it today… after the Mayor asked as well… The TM wanted to know if they wanted to bring this item back and the Mayor responded let’s see what the number is for Mr. Keller…

BC- It has been suggested by some Commissioners to have Joan Garrett update the number of parking places and where to update the study…

On to the traffic calming on Imperial…(see prev. agenda post)… The VM spoke about the positive feedback …the unusual inclusion of more cars entering than leaving and the portion  of the request for security of their residential dead end road not addressed in the recommendations…(an arm/or choke) …The VM stated he would recuse himself from any vote…Comm. Sasser stated he needed to check with the TAtty. on that… He also asked the cost of using  both Chen & Assoc. and Kittleson..(Kittleson was $1,000 per the TM)…

BC- This is another area that needs direction from the Comm. on neighborhoods and how to deal with any improvements…and including it in each year’s budget …

The Vice Mayor had asked to address the removal of Armilio Bien- Aime’s slight increase in salary after 6 years that was in the original budget and then rescinded (prev. post)… The consensus was to give direction to give it to him out of the TM ability to do so per the TAtty. (under $15,000)… Comm. Vincent stated we just donated to organizations for seniors and this should be done as well…a contribution in town… The Mayor stated Armilio is not paying for Town Topics to place calendar anymore (prev. posts)…Comm. Clottey stated Armilio not paying for the ads will have lower expenses as a result…(What a gal!)… Comm. Sasser stated he was in favor of the increase and asked about the ads in Town Topic and if they were not in there it was a disservice to the seniors…He was assured the calendar remains…. The TM receiving essentially a 4-1 approval for the increase in direction stated she would do it as a change order…

The TM brought PIO Steve D’ Oliveira to the table to update that a change has been made for Town Topics…it will be delivered to homes and condos just as the BTSFuture per a suggestion from resident Ron Piersante… (That means most likely the delivery will be done by Pelican Reporter Judy Vik’s husband)…It will save us 50%…The VM asked about newsflashes and D’Oliveira said when the new system is up they will collect e-mail accounts for blast alerts…(YEA!)…

The Mayor spoke of the Town Manager contract negotiations and stated the TAtty. will speak individually to each Commissioner before the final budget meeting on Mon. Sept. 27th a 6 pm and it will be brought up then…

BC- From what we hear…it will be 100% justified in the amount of salary and benefits as well as being transparent to all from the get-go …even the stragglers …the naysayers!….

INFLATABLE JAIL …OR THE BRAND NEW LBTS HOLDING CELL….PAID FOR WITH LETF FUNDS….

Comm. Sasser ended the meeting with the zinger of the evening…He brought up the inventory of all events and stated all are aware and it’s unfortunate that it’s happened “on my event” and that “it landed in my lap” …He knew “number 1 discussing this is divisive “…but stated they have  a “fiduciary responsibility” …

BC- to see the amount of inventory MIA and the big buck$ including the inflatables ..see prev. post scoops cat….

The Vice mayor said  it should be passed to the BSO the correct organization to look into this ….this was taxpayer’s money…

Comm. Vincent stated he and his wife went through this as well with Easter inventory that was missing (including inflatables as appeared in the BTSTimes as shown at the podium by Marie Chiarello..prev. post)….

The Mayor agreed it was important to get to the bottom of this and it should not be the Town staff…BSO was correct…

Comm. Clottey said the “only thing I can add is to check Town policy as to stuff. If you want BSO go with BSO. I have no problem with that.”

Comm. Sasser stated it should be an impartial inquiry and the TM responded that after the Commission meeting when this was addressed BSO Chief Llerena came in to say they were ready to investigate… The TAtty. stated no vote was required as it seemed the Chief was ready to start…and direction was given…

The Mayor just added that going forth each Chair should keep a “book” of their event to pass on…

Comm. Sasser took the opportunity to again state he felt the Town Manager was correct in wanting a staff member to be in charge of the procedures and process for events…rather than the historical status quo…

Mayor Minnet put on the next roundtable to discuss the events..Chairpersons and RFP time for fireworks next year…

BC- We heard today…a sighting soon after the meeting of Comm Clottey and her white Prius was seen outside the #1 stop for the BSO as they begin the investigation …for the missing event props…. Anyone look inside the original buoy now in storage?…

archived video on Town website…link …. http://lbts.granicus.com/ViewPublisher.php?view_id=2

more to come…

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