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Here’s The Scoop … RFP 09-08-01 … BSO Renovations… Another Black Eye ….

THE LBTS PUBLIC SAFETY COMPLEX BIDS…BSO RENOVATIONS…

REQUEST FOR PROPOSALS
RFP 09-08-01
PUBLIC SAFETY COMPLEX – POLICE OFFICE IMPROVEMENTS
TOWN OF LAUDERDALE-BY-THE-SEA

Dear Readers…you may recall the Public Safety Complex needed to be renovated ….and though it will not be the “Star Wars” version…(maybe the “Star Wars” reference was the impetus for former Chief Scott Gooding’s demise?…just joking)…it was put out for bid after the LETF ponied up $150,000 (the previous price around $400,ooo+)…There was a pre-bid meeting at the Complex and a large turnout (prev. post)…On Sept. 30, 2009 there was a RFP date and time…but the sealed bids were sliced open and stacked..no reading them “aloud”…this despite 6 of the 9 companies sent representatives to hear them…The companies also made clear they were required by the bond companies to respond within 10 days of this opening …the staff could not have cared less…that being said the bid package was not ready in the required 10 days (10/12/09) for the companies to see and contact the bid bond companies within their required time… …This writer was contacted last Friday (10/16/09) and contacted Town Hall and was told they did not receive it from Ocampo until the day before …but it was being put out by the 2nd call back approximately 3 pm…

Today I went in and looked at the RFP from Ocampo…It was contained in a white notebook with an opening cover letter to Town Manager Colon dated 10/13/09 (1 day after the 10 days per RFPs in the LBTS Purchasing Manual)…There were 2 bids #1/#2 and a total bid…

Ocampo stated that the lowest bidder for bid #1 was Boran Craig Barber Engle at 60,000.00/ 2nd lowest bid #1 Acme 73,350.00…a difference of 14,690.00

Ocampo stated the lowest bidder for bid #2 was LHP General Contracting 10,678.00/ 2nd lowest bid #2 West Construction 11,669.00 …difference of 991.00

Ocampo stated the lowest bidder of #1 &#2 was Boran Craig Engle 73,660.00/ 2nd lowest bid #1 & #2 LHP General Construction 94,519.00…difference of 20, 859.00

Included analysis…

Based on the results there is a large numerical difference between lowest bidder Boran and the other bidders. The other concern this bidder is home based in Naples area (west Fl.) – travel distance  question should be addressed at contract negotiations and response evaluated.

Note: no other abnormalities in the rest of the bids provided in this package.

Important item per change order range 5-15%. Percentage important since the “fee” value that each contractor with change in the scope contract and the reason we added some contingency into the budget. May wish to negotiate during contract negotiations.

BIDDERS/BID #1/ BID#2/ TOTAL BID 1&2/ BID BOND/ FEE % …IN ORDER PER SHEET PROVIDED BY OCAMPO…

1. BORAN CRAIG BARBER ENGLE CONST./60,660.00/13,000.00/73,660.00/Y/5%

1st lowest bis #1/1st overall lowest bid

2. MBR CONST./ 79,340.00/24,549.00/103,889.00/Y/15%

3.PRIMUS CONST./148,730.00/143,730.00/292,460.00/Y/14%

4.WEST CONST./ 112,531.00/11,669.00/124,240.00/Y/15%

2nd lowest bid #2

5. BUILT RIGHT /100,711.77/14,972.81/115,684.58/Y/15%

6. COASTAL CONST./117,000.00/12,000.00/129,000.00/Y/17.5%

7. LHP CONST. /83,841.00/10,678.00/94,519.00/Y/15%

2nd lowest bid overall

8.ACME CONST. /75,350.00/29,650.00/105,000.00/Y/14%

2nd lowest bid #1

9. NEW LIVING CONST. / 180,000.00/ 32,000.00/ 212,000.00/Y/15%

Commissioner Dodd again sent in an e-mail after hearing the bids were not opened for this RFP…below is the response back from the Town Manager…she basically repeats that RFPs are more involved…and again this writer says…open them all…ITB (Invitation To Bid) and RFP (Request For Proposal) …in front of the bidders…clarify the parameters and either read them aloud or put them out on the tables for the companies to take the information and go back to their companies and bid bond issuers…as is done by many municipalities (info was provided at a prev. commission meeting verifying both are opened)… It will alleviate the time lapse and the extra cost we found in this latest “exercise” in bad government…Why have “sealed bids”…if not opened and read aloud at the time and date they are opened?… Time to stop the nonsense..and the black eyes…

The memo from TM Colon…

09 memo

more to come…

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