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Here’s The Scoop … LBTS Commission Meeting 10/27/09 …#2 …”Cone Of Silence”… For Whom? …

October 29, 2009 by Barbara

LBTS RFP “CONE OF SILENCE” …

Dear Readers… at the Oct. 27, 2009 commission meeting Town Manager Colon took a “stab” at Commissioner Dodd and his fellow commissioners for ignoring the “cone of silence”in the Parking Citation Processing Services RFP # 09–07-02…..contained in some documents that she said the commissioners received in January 2009 …..

TM Colon -” We got some documents about ethics and in those documents there was a document bout “cone of silence” and I have copies for everyone and I will distribute them now.”

The “cone of silence” document does not appear to be among the “packet” she passed out to the commissioners on the dais. that evening…..

The Town Manager went on to describe the e-mails in question (previous post) and added ” Talkin’ about ethics, I guess we forgot the “cone of silence” that was handed out to this commission in January 2009.”…again she spoke of the e-mail in question from Comm. Dodd…and she said this ” If this Town commission is gonna allow or is gonna communicate with the vendors and accept bids that are non-responsible then the issue is on this dais.” …OOPS!…she meant non-responsive, which Iye-Tek disputes and non- responsiveness was not a point made in the e-mail exchanges……

Commissioner Silverstone of course decided to add his uninformed 2-cents … “Also the “cone of silence” Ah, you know that needs to be reminded that we’re not allowed to, to interfere with the Town Manager’s duty when sh’s going through these RFPs and I think we can’t do that.”…

Commissioner Clottey at her “2nd bite of the apple” and “2nd bite” at dressing down Mr Hill who she repeatedly called “Mr Hughs” also acknowledged that she exchanged e-mail with him during the process…OOPS!…

Well, this writer did not recall a “cone of silence” being discussed in January…in fact I heard the term “cone of silence” used for the first time concerning LBTS RFPs when I received a call from a contractor on Oct. 16th (prev. post) when they inquiring on the BSO Police RFP  well past the 10 days from the day the sealed bids were opened publicly but NOT read aloud…She said the “cone of silence” has passed…I did not pursue the comment…I was just was amused by it…So imagine my surprise to hear it again a few weeks later on the 27th… I looked at the January 2009 LBTS archived agenda minutes…no such discussion on “cone of silence” (I did not check the video)…I looked at the past LBTS RFPs to see if they contained the “cone of silence” after receiving an e-mail the following day indicating the Parking Citation Processing Services RFP 09-07-02 did NOT contain a “cone of silence” clause in it…I could find no “cone of silence ” clause in the recent town RFPs… I looked at the the town’s Purchasing manual which  I know had one update in this last year (prev.post)…It contained no “cone of silence” in the “Definitions” or anywhere else in the manual…. Hmmm…

So as usual I decided to “Google” …and what popped up was the City of Hollywood Florida….they do have a “cone of silence” contained in their RFPs (we do not) and they have an ordinance for a “cone of silence” (we do not)… See below…

……………………………………………………….

FROM HOLLYWOOD RFP…

“hollywood A Cone of Silence is in effect with respect to this
Bid. The Cone of Silence prohibits certain
communications between potential vendors and
the City. For further information, please refer to
Section 30.15(F) of the City’s Code of Ordinance”

http://www.hollywoodfl.org/coneofsilence/f-4179-09-rd.pdf.

………………………………………

FROM THE …Lauderdale- By-The-Sea Town Website…
Results for: cone of silence
0.014 seconds

No Documents found

http://library8.municode.com/default-test/home.htm?infobase=14431&doc_action=whatsnew

………………………………………..

I was very curious and sent in a Public Records Request to the town….

……………………………………..
PRR
Thursday, October 29, 2009 2:11 PM
From:
“Barbara Cole”

To:
[email protected]
Steve, I am making a public records request for the “cone of silence” the Town Manager spoke about at the 10/27/09 commission meeting.
She said it was given to the commission in documents on ethics in Jan. 2009.
I can find no such item in the minutes for either Jan. meeting.
I can find no Town Ordinance online at the Town website.
I can find no “cone of silence” provision in our RFP bid packages.
I can find no “cone of silence” in the Town Purchasing Manual definitions or RFP procedures.
Please acknowledge this request.
Please let me know if the cost will be more than $20.
Thank you, Barbara Cole

………………………………………………..

It appears Readers, that one of two things has happened and neither one bode well for the Town Manager of our town…

She either “used” the “cone of silence” as a “weapon” against  Comm. Dodd and the commissioners to aid in “payback” for the accusations made toward her staff for these ongoing RFP problems that are apparently self-inflicted by the Town Manager in her quest to be all important at all costs…

Or she botched up the requirement to enact the “cone of silence” in our town by NOT introducing an ordinance and therefore it could not be added to the RFPs  and the Purchasing Manual content as this writer has found in the other towns that do correctly observe their town ordinance of a  “cone of silence’!…OUCH!…

As far as the commissioners observing any  “cone of silence”, it has not been observed by most of them …Most of the commissioners  have met separately with vendors at various junctures while the manager/ town staff has been involved in “negotiations” with vendors, developers, businesses  and residents… Most met with the Senior Center Director DURING the RFP according to the Director (contrary to McIntee’s statement on the dais)…Most met with various waste companies while bidding was in the works… Most have been asked separately and complied in meeting with businesses such as the local hardware store. during a long drawn-out variance process… ..and recently  most of them met with Minto, who is looking to make major changes in their development plans…so a “cone of silence”…in LBTS is a crock!…

I will await the response back from the town to see what they have, if anything that proves the town has such a “cone of silence” on the books and the explanation of why it is nowhere to be found…(as described above) ….but alas…. waiting for Public Records Requests to be completed in a “reasonable” amount of time in LBTS……Now there folks is the REAL LBTS “cone of silence”!…

more to come…

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Here’s The Scoop … LBTS Commission Meeting 10/27/09… #1 … There’s No Crying In Town Management …

October 29, 2009 by Barbara

There’s No Crying Esther …

http://www.youtube.com/watch?v=rWoD2sQ9LiU

Dear Readers… The Town Manager is “takin’ it personal” again… She’s all in a tither because an e-mail was sent to her by Commissioner Dodd after he received an e-mail from a vendor who was informed of the behavior of town staff in September… and she’s crying about it on the dais… It’s getting to be a regular thing…and unfortunately it comes with a cost…In an effort to cover for “her staff” and to prove that she is right it costs in time…money and in LBTS public relations!…

Chris Hood, the Grant and Partnership Manager from a company called Iye Tek  http://www.iyetek.com/ read about the Parking Citation Process RFP in LBTS not having any responses due to an inferior advertising on this site and took it upon himself to get involved …He came to a meeting  and spoke about it …The commission decided to go back and re-issue the RFP despite the protestations of the Town Manager …and although she  reluctantly complied  with the direction given to her…we knew there was no way this would go smoothly and in all likelihood Mr Hood, who was now on Ms. Colon’s “radar” would not go away unscathed…Nope, he was in her “Dodd” sights and you all know what that means!… As the process proceeded there was another RFP put out, though marginally better than the first one…and after that the “exchanges” began…between vendors, staff and commissioners…not just commissioner Dodd as Commissioner Clottey also admitted to from the dais…(OOPS!)…saying she exchanged e-mails including those with Mr. “Hughs” (Mr Hill)…

It is this writer’s understanding that Mr Hood complied as did other vendors with all that was required by the town to fulfill the RFP in its entirety…The process required staff to contact references and  that involved e-mails and phone calls to check out each company….which they did…

On Sept. 29th Comm. Dodd received an e-mail from Chris Hood who was contacted by the Plantation Police Dept. which included the following statement in quotations “What the hell is going on in Lauderdale By The Sea?”…also expressing how rude a person from our town was. It was a person from the Plantation PD IT department and Mr Hood expressed that it happened more than once…Mr . Hood wrote “For the customer to call me- it must have been bad. The people in the Plantation PD are great and if this was minor they would have just brushed it off.”….Comm. Dodd responded and apologized for the situation on “behalf of the commission” and went on to explain his own problems in the process with town staff for information he [Dodd] was asking for in doing his own research on the RFP comparisons. Comm. Dodd went on to relay his personal opinion that the reluctance he observed was due to a resistance on behalf of some to “change.”…

Commissioner Dodd then sent in a copy of the e-mails  to the Town Manager on Oct. 1st…… Unlike the portrayal on the dais from the Town Manager on Tuesday night, she did not uncover some nefarious act by Comm. Dodd….. NOPE…In fact Comm. Dodd sent it to her for her to be aware of what took place and thought perhaps she might want to remedy the situation…You would never know that from how Ms. Colon put her “spin” on it as she passed out the “packet”… She spoke of the “cone of silence”..(next post)…and then went into her all too familiar “takin’ it personal” mode …She read from a portion of the e-mail sent from Mr Hood about the staff member and from a portion of the e-mail response from Comm. Dodd …She said “I happen to know who the two staff members were. One was Nikki Smith and the other was Kaola King. I took that real personal and that is why I personally validated this grid.” She went on to read from the packet a portion of a reply sent to a woman in the Plantation PD from Kaola King asking about the situation and any problem, a portion of the reply was read “not at all you’ve been nothing but professional.”… Town Manager Colon was incensed…But here’s the problem with all this…it should not have been done on the dais…It was way off in left field! …

Why didn’t the Town Manager or staff contact Mr Hood first after receiving the e-mail from Comm. Dodd?… Why would the above alleged action be the impetus for the Town Manger to “personally validate this grid”?…What does one thing have to do with the other?…Why go to such lengths on the dais to make it appear that Comm. Dodd had done something that was  unethical when it was not!…

I have heard countless times other commissioners and other members of boards, committees etc…apologize “on behalf” of the”members over the years…It is not unethical…It’s just something people do…and it’s usually seen as “good form”…something common to the English as most are people aware… As usual in his buffoonish style…Jimmy-boy got on board with his gal-pal with the “thin skin”  and said he doesn’t know where Commissioner Dodd’s “thinking process” was …emphatically expressing as only Jimmy-boy can…. Comm. Dodd does not speak “on our behalf”…”that is unacceptable to me, do not speak on my behalf, you may speak on your behalf”…It must be more of that “Carl Young”! (Jimmy-boy called Jung …Young http://en.wikipedia.org/wiki/Carl_Jung) …he’s so fond of!…ARGHHHH….

Look, this too has got to stop. It’s improper and it’s embarrassing for a Town Manager to be “takin’ it personal” and going off like this from the dais in what amounted to nothing but a botched attempt at a “gotcha”squarely aimed  towards Comm. Dodd for his interference in the Town Manager’s RFP process …There was nothing to “get” him on especially  when her own handed out “packet”  clearly proves that Comm Dodd sent her his e-mail exchange in order for her to be aware of the problem that arose  within her staff in this  RFP process….The only real “gotcha” found….is that once again it shows this Town Manager’s out of her league!…

There’s no crying in Town Management… Esther!…

more to come….

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