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Here’s The Scoop … LBTS Commission Meeting 10/27/09 …#2 …”Cone Of Silence”… For Whom? …

October 29, 2009 by Barbara

LBTS RFP “CONE OF SILENCE” …

Dear Readers… at the Oct. 27, 2009 commission meeting Town Manager Colon took a “stab” at Commissioner Dodd and his fellow commissioners for ignoring the “cone of silence”in the Parking Citation Processing Services RFP # 09–07-02…..contained in some documents that she said the commissioners received in January 2009 …..

TM Colon -” We got some documents about ethics and in those documents there was a document bout “cone of silence” and I have copies for everyone and I will distribute them now.”

The “cone of silence” document does not appear to be among the “packet” she passed out to the commissioners on the dais. that evening…..

The Town Manager went on to describe the e-mails in question (previous post) and added ” Talkin’ about ethics, I guess we forgot the “cone of silence” that was handed out to this commission in January 2009.”…again she spoke of the e-mail in question from Comm. Dodd…and she said this ” If this Town commission is gonna allow or is gonna communicate with the vendors and accept bids that are non-responsible then the issue is on this dais.” …OOPS!…she meant non-responsive, which Iye-Tek disputes and non- responsiveness was not a point made in the e-mail exchanges……

Commissioner Silverstone of course decided to add his uninformed 2-cents … “Also the “cone of silence” Ah, you know that needs to be reminded that we’re not allowed to, to interfere with the Town Manager’s duty when sh’s going through these RFPs and I think we can’t do that.”…

Commissioner Clottey at her “2nd bite of the apple” and “2nd bite” at dressing down Mr Hill who she repeatedly called “Mr Hughs” also acknowledged that she exchanged e-mail with him during the process…OOPS!…

Well, this writer did not recall a “cone of silence” being discussed in January…in fact I heard the term “cone of silence” used for the first time concerning LBTS RFPs when I received a call from a contractor on Oct. 16th (prev. post) when they inquiring on the BSO Police RFP  well past the 10 days from the day the sealed bids were opened publicly but NOT read aloud…She said the “cone of silence” has passed…I did not pursue the comment…I was just was amused by it…So imagine my surprise to hear it again a few weeks later on the 27th… I looked at the January 2009 LBTS archived agenda minutes…no such discussion on “cone of silence” (I did not check the video)…I looked at the past LBTS RFPs to see if they contained the “cone of silence” after receiving an e-mail the following day indicating the Parking Citation Processing Services RFP 09-07-02 did NOT contain a “cone of silence” clause in it…I could find no “cone of silence ” clause in the recent town RFPs… I looked at the the town’s Purchasing manual which  I know had one update in this last year (prev.post)…It contained no “cone of silence” in the “Definitions” or anywhere else in the manual…. Hmmm…

So as usual I decided to “Google” …and what popped up was the City of Hollywood Florida….they do have a “cone of silence” contained in their RFPs (we do not) and they have an ordinance for a “cone of silence” (we do not)… See below…

……………………………………………………….

FROM HOLLYWOOD RFP…

“hollywood A Cone of Silence is in effect with respect to this
Bid. The Cone of Silence prohibits certain
communications between potential vendors and
the City. For further information, please refer to
Section 30.15(F) of the City’s Code of Ordinance”

http://www.hollywoodfl.org/coneofsilence/f-4179-09-rd.pdf.

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FROM THE …Lauderdale- By-The-Sea Town Website…
Results for: cone of silence
0.014 seconds

No Documents found

http://library8.municode.com/default-test/home.htm?infobase=14431&doc_action=whatsnew

………………………………………..

I was very curious and sent in a Public Records Request to the town….

……………………………………..
PRR
Thursday, October 29, 2009 2:11 PM
From:
“Barbara Cole”

To:
[email protected]
Steve, I am making a public records request for the “cone of silence” the Town Manager spoke about at the 10/27/09 commission meeting.
She said it was given to the commission in documents on ethics in Jan. 2009.
I can find no such item in the minutes for either Jan. meeting.
I can find no Town Ordinance online at the Town website.
I can find no “cone of silence” provision in our RFP bid packages.
I can find no “cone of silence” in the Town Purchasing Manual definitions or RFP procedures.
Please acknowledge this request.
Please let me know if the cost will be more than $20.
Thank you, Barbara Cole

………………………………………………..

It appears Readers, that one of two things has happened and neither one bode well for the Town Manager of our town…

She either “used” the “cone of silence” as a “weapon” against  Comm. Dodd and the commissioners to aid in “payback” for the accusations made toward her staff for these ongoing RFP problems that are apparently self-inflicted by the Town Manager in her quest to be all important at all costs…

Or she botched up the requirement to enact the “cone of silence” in our town by NOT introducing an ordinance and therefore it could not be added to the RFPs  and the Purchasing Manual content as this writer has found in the other towns that do correctly observe their town ordinance of a  “cone of silence’!…OUCH!…

As far as the commissioners observing any  “cone of silence”, it has not been observed by most of them …Most of the commissioners  have met separately with vendors at various junctures while the manager/ town staff has been involved in “negotiations” with vendors, developers, businesses  and residents… Most met with the Senior Center Director DURING the RFP according to the Director (contrary to McIntee’s statement on the dais)…Most met with various waste companies while bidding was in the works… Most have been asked separately and complied in meeting with businesses such as the local hardware store. during a long drawn-out variance process… ..and recently  most of them met with Minto, who is looking to make major changes in their development plans…so a “cone of silence”…in LBTS is a crock!…

I will await the response back from the town to see what they have, if anything that proves the town has such a “cone of silence” on the books and the explanation of why it is nowhere to be found…(as described above) ….but alas…. waiting for Public Records Requests to be completed in a “reasonable” amount of time in LBTS……Now there folks is the REAL LBTS “cone of silence”!…

more to come…

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