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Here’s The Scoop … LBTS April 27, 2010 Agenda … It’s A Whole New Game …

DAY 2 ….

1. CALL TO ORDER, MAYOR ROSEANN MINNET

2. PLEDGE OF ALLEGIANCE TO THE FLAG

3. INVOCATION -Reverend George Hunsaker

4. PRESENTATIONS

a. Presentation of Proclamation recognizing Emergency Medical Services Week

(Mayor Minnet)

BC- AMR …self explanatory …a little over the top with the VFD inclusion…especially since most still want to separate out the EMS from VFD calls…Calling the VFD responses 1st Responder Calls ” doesn’t change the fact they are still unnecessary…As one Avid Reader stated  in response to the “knock down the door” excuse…AMR employs VFD officers…they can carry an ax on board if need be …can’t they?…

b. Presentation by Christine Sawyer from BSO External Affairs concerning the

“Operation Medicine Cabinet” take-back event scheduled on May 22, 2010 at

Jarvis Hall (Chief Llerena)

6. PUBLIC COMMENTS

BC- The burning question…will the CIC stand up for the newly terminated Colon and Olinzock?… Will the UOT stand in support of the new Commission following through on changes …or take a wrong turn from the top  …. in not understanding the process itself under legal advice to protect the Town?…

6. REPORTS

a. Finance and Budget Monthly Report – March 2010 (Director of Finance and

Budget Kaola King)

BC- As reported by Mark Brown the Town Attys. Dan Abbott and Susan Trevarthen went to court a few weeks back to get a dismissal for Bert J. Harris…When were the Commissioners informed of the upcoming court date?…Before the 1st date or after?…

In the backup…

Legal Exp. Curr. Mo. (March) 22,864.50/ Legal exp-Other Curr. Mo. 2,202.16/ BJH Curr. Mo. 698,21/ Total 25,754.87

Sidewalk Main Repair budget 40,000.00/ YTD 11, 100.00…Have a sidewalk in need of repair?…Make a Citizen request…

b. Development Services Monthly Report – March 2010 (Director of

Development Services Jeff Bowman)

BC- YIKES!…8 Bel Air Residents have Liens due to not hooking up to the sewer system/ 2 Residents have liens due to non-visible addresses 1-Terra mar/1 Bel Air that had final Spec. Master orders from Oct. 2009..

644 visitors/1332 informational calls/20 verbal warnings/ 75 notices of violations/ 107courtesy notices/1 citations issued /20 Spec. Master case/ 33 complaints investigated/ 212 re-inspections/23 lien searches/ 0 courtesy letters/ 1 PRR/ 6 business tax license inspec/ 4 fire permit inspec/ 8 fire re-submittals/ 14 final zoning inspec/ 91 zoning reviews/ 45 building permits issued/80  permit applications ..Hmmm.submitted

c. Municipal Services Monthly Report – March 2010 (Director of Municipal

Services Don Prince)

BC- Now with Colon gone/ JohnO gone some splainin’ needs to come from the Building maintenance hours…Town Hall 90 hrs/ Pub Safety Complex 35 hrs /BSO Building 173 hrs/ Fire Dept. 3.5 hrs/offsite bldg. 7 hrs….

d. BSO Police Monthly Report – March 2010 (Chief Oscar Llerena)

BC- Employee of Mo. Toni Anderson CCN 14344

YTD -9.3%

e. VFD Fire Monthly Report – March 2010 (Chief Robert Perkins)

BC- 36 Reg members/ 28 Assoc. members… 22 Fire calls…1st responder call 92 “1st responder calls”…. Beach patrol 60.5 hrs & 29 hrs Station Watch 3363 combined hrs… Lists Safe Place training on Mar. 25 & 29th 1 hr. training/ Aerial Apparatus Course no. SFPC 703 CFA Instructor Mike Cadaro …included John Lavaris as trainee…back now that Colon is gone?…also states 56.4 hrs Beach Rescue Jet Ski Drills no hrs. or trainees listed… 4:18 first engine out avg. for mo….and the sunk boat?….

f. AMR EMS Monthly Report – March 2010 (Chief Brooke Liddle)

BC- 3 :34 100% response time avg.

g. Stormwater Master Plan Final Report (Town Engineer James Barton)

BC- From the backup..the hope is the promised data presented will make it worth the big buck$- because so far it looks like VM Dodds’ idea to go around and look-see…was about the same …thus far!…

7. PUBLIC SAFETY DISCUSSION

8. TOWN MANAGER REPORT

a. Status Report

BC- What will TM Hoffman have in her 1st full day to report?…More than the Fl.Atty. General’s LETF opinion that verified what VM Dodd and this writer said all along that the funds were improperly used?…The Town was responsible for providing the changes needed for routine police quarters …The Town Atty. and Town Manager Colon said a reply would take a long time…it took about 3 weeks!..The two also indicated the request from BSO made it the BSO’s bailiwick when dealing with any questions from the state on the criteria being met..Not so!…The opinion said despite the request from BSO it falls squarely on the Commission that approved the use …as meeting the state statutes…which it did not!… Apologies “Cluuless” to VM Dodd?….

APPROVAL OF MINUTES

a. March 23, 2010 Regular Meeting

BC- so looks like no minutes to approve…

ORDINANCES – PUBLIC COMMENTS

1. Ordinances 1st Reading

a. Ordinance 2010-01: AN ORDINANCE OF THE TOWN OF LAUDERDALE-

BY-THE-SEA, FLORIDA AMENDING CHAPTER 12 “LICENSES,” ARTICLE I

“BUSINESS TAXES,” SECTION 12-10 “HOURS OF BUSINESSES WITHIN

THE CITY LIMITS RESTRICTED” OF THE CODE OF ORDINANCES;

PROVIDING FOR SEVERABILITY, CODIFICATION, AND AN EFFECTIVE

DATE -Deferred at the February 9, 2010 Commission meeting by

Commissioner Clottey

BC- Needs to go to Round Table for discussion w/ new Commission…

b. Ordinance 2010-02: AN ORDINANCE OF THE TOWN OF LAUDERDALE-

BY-THE SEA, AMENDING CHAPTER 2, ADMINISTRATION, SECTION 2-

18, SPECIAL MEETINGS, TO REVISE THE PROCEDURES APPLICABLE

TO A SPECIAL MEETING OF THE TOWN COMMISSION; PROVIDING FOR

CODIFICATION, SEVERABILITY, CONFLICTS AND AN EFFECTIVE DATE

— Approved 24hr written notice for 1St reading at the April 13, 2010

Commission meeting.

BC- Needs a few tweaks to go to 2nd Ord…the time and who may call the meeting…why should it take 2 Comms. vs 1 TM or the Mayor?…

2. Ordinances 2nd Reading

11. COMMISSIONER COMMENTS

12. CONSENT AGENDA

a. Commission approval of issuance of forty-five (45) parking permits to the

Caribe, Inc. of Broward County for use in EI Prado Parking lot, on Monda~

March 7, 2011, from 8:30 a.m. till 12:00 p.m. during use of Jarvis Hall for 49t

Annual Shareholders Meeting (Interim Town Manager John Olinzock)

b. Commission approval of Special Event Permit Application

The Sea/101 Ocean for Music By The Sea 2010, annual,

night, 4:00 PM till 11:00 PM, May 1, 2010 through April 30

Town Manager John Olinzock)

BC- missed opportunity for Round Table due to erroneous and incorrect statements made by “Clueless” Clottey and formerly employed JohnO about how we ended up w/ a 3 mo. permit…Back to Round table for 12 mos. and equal time for these 2 applicants that was given to Village Grille…

13. RESOLUTION – “Public Comments”

14. QUASI JUDICIAL PUBLIC HEARINGS

15. OLD BUSINESS

a. Resolution re: Second ILA Public School Facility Planning of Broward

County (Town Attorney Susan Trevarthen) Deferred from the April 13, 2010

Commission meeting by Vice Mayor Dodd

BC- A big thumbs down…vote no…

b. Commission approval to proceed with RFP 10-03-02 for Realtor (Town

Manager Esther Colon) Deferred from the April 13, 2010 Commission

meeting by Vice Mayor Dodd

BC- should be moot until after Round Table discussion on what now?…

c. Code of Conduct far Commission. This will be in addition to a Code of Ethics.

Attached backup is simply a draft for discussion and consideration. I would

like to have the Town Attorney, after discussion from the Commission, begin

drafting the Code of Conduct for the Commission. I expect this to be pushed

to Roundtable discussion but wanted To get this in front of the Commission

for immediate attention (Commissioner Scot Sasser) Deferred from the

April 13, 2010 Commission meeting by Vice Mayor Dodd

BC- Needs Round Table Discussion after Comm. Sasser comments…

d. Discussion and/or action regarding changing the time for the Board of

Adjustment Meeting to an evening hour. I believe this will generate more

interest and applications for this Board. I expect a motion to make the

meeting time to 6:00 PM or 7:00 PM on a date specified by the Board

(Commissioner Scot Sasser) Deferred from the April 13, 2010 Commission

meeting by Vice Mayor Dodd

BC- KUDOS!… Pick a night!…

e. Request update on Warehouse Located at: 5423 NE 14th Avenue

(Commissioner Chris Vincent) Deferred from the April 13, 2010

Commission meeting by Vice Mayor Dodd

BC- After Comm. Vincent comments ….go to Round Table for discussion on what to do next now that Colon is gone…

f. Discussion regarding Ordinance 2010-03 amending Chapter 2

“Administration,” Article III “Departments,” and Article IV, “Officers And

Employees,” of the Town Code of Ordinances, in order to update Town

departments and duties (Town Attorney Susan Trevarthen) Deferred at the

April 13, 2010 Commission meeting by Vice Mayor Dodd

BC- This needs lots of input …the “obsolete” Town Clerk Auditor description in backup…crossed contains what has sorely been “obsolete” in the last 3 years or more….

g Discussion regarding Ordinance 2010-04 amending Chapter 2

“Administration”, Article II “Town Commission” and Chapter 7 “Elections” of

the Town Code of Ordinances, in order to address conflicts with the Town

Charter and within the code regarding election procedures (Town Attorney

Susan Trevarthen) Deferred at the April 13, 2010 Commission meeting by

Vice Mayor Dodd

BC- Some tweaking required …

h. Discussion regarding Ordinance 2010-05 amending Chapter 30, Unified Land

Development Regulations of the Code of Ordinances by amending the

provisions applicable to the Planning and Zoning Board and the Board of

Adjustment (Town Attorney Susan Trevarthen) Deferred at the April 13,

2010 Commission meeting by Vice Mayor Dodd

i. Commission approval to proceed with RFP 10-03-01 for Audit Services (Town

Manager Esther Colon) Deferred at the April 13, 2010 Commission

meeting by Vice Mayor Dodd

BC- Now that Colon is gone…let’s see what the new TM has to add…AND who was the 3rd person on the Audit Committee…I still have no response for PRR requests to Town of LBTS or West Park…Finance Dir. Chris Wallace just replied I needed to make PRR and would not “answer the simple question”..yes or no .. he was committee member #3!…

16. NEW BUSINESS

a. Commission selection of a Municipal Director, Alternate and Second

Alternate to the Broward League of Cities for the 2010 – 2011 year (Town

Clerk June White)

BC- Mayor Minnet should have the position…

b. Commission approval for a ninety (90) day contract extension for Martial Arts

Instructor to Japan Karate-Do Genbu of Florida, Inc. (Interim Town Manager

John Olinzock)

BC- was this the 1st instructor or the one who replaced the 1st instructor w/out his knowledge?..We hear the 1st Instructor never did hear why he was replaced!…

c. Commission approval of contractor and approval of contract for Electrical

Maintenance Services Agreement ITB 10-03-01 (Interim Town Manager John

Olinzock)

BC- TM input  if she had time to look the bids and bid process over…

d. Commission approval of contractor and approval of contract for Streetlight

Maintenance Services ITB 10-03-02 (Interim Town Manager John Olinzock)

BC- Ditto!…

e. Change of Method for approving Annual Special Events (Mayor Minnet)

BC- With JohnO gone…let the commonsense return!…This should get a big 5-0 pass!…

f. Discussion and/or Action: Fire inspection fees for small business/offices are

very high compared to larger businesses. Offices up to 15,000 sq. ft .are

changed the same fee. A small one room office pays the same fee as a large

office with a number of employees. The VFD is currently using the fee

structure used by Broward County but it can be adjusted by the Town

Commission to help out the small businesses -Expected Outcome Fire

inspection fees should be reduced for small offices (Commissioner Birute

Ann Clottey)

BC-A  business talking to “Clueless”?…WOW!…

17. TOWN ATTORNEY REPORT

BC- The TA needs to speak on progress etc…just as the TM

18. ADJOURNMENT

Meeting open to public…on Ch. 78 Comcast/ online Town Website http://lbts.granicus.com/ViewPublisher.php?view_id=2

more to come…

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