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Here’s The Scoop … Lauderdale-By-The-Sea November 15, 2010 Special Meeting & Workshop Meeting Agendas … Ordinance Amendment/ Strategic Priorites/ Town Manager Performance Goals For The Annual Performance Review …

AMENDING THE CANS ….

TOWN OF LAUDERDALE-BY-THE-SEA

TOWN COMMISSION

SPECIAL PUBLIC MEETING

MONDAY, NOV. 15, 2010

AT 7 PM IN JARVIS HALL

OOPS!…5PM!…

AGENDA BACKUP DOCUMENTS

1. CALL TO ORDER, MAYOR ROSEANN MINNET

2. PLEDGE OF ALLEGIANCE TO THE FLAG

3. ORDINANCES – PUBLIC COMMENTS

a. Ordinances 1st Reading

i. ORDINANCE 2010-19: AN ORDINANCE OF THE TOWN OF LAUDERDALE BY-THE-SEA, FLORIDA, ADOPTING THE SECOND AMENDMENT TO THE SOLID WASTE, BULK WASTE, AND RECYCLING COLLECTION SERVICES AGREEMENT BETWEEN THE TOWN AND CHOICE ENVIRONMENTAL SERVICES OF BROWARD, INC.; PROVIDING FOR FUTURE AMENDMENTS TO BE ADOPTED BY RESOLUTION; PROVIDING FOR SEVERABILITY, CONFLICTS AND AN EFFECTIVE DATE

BC- basically the Town has finally gotten some relief for the owners of multi-family properties thanks to the ongoing negotiations of Comm. Sasser acting as liaison and the Town Administration/TAtty. who worked with Choice to find some agreeable middle ground to rectify the Colon Admins. poorly produced garbage RFP/contract…This writer posted long ago …(prev. posts)…when I was the only one attending the garbage pre-bid meeting who was not Town staff or a vendor/vendor counsel to hear first hand the new per unit rate that would be imposed on the consumers in our town…I posted then right after the meeting that all hell would break loose …. I informed them of that  kind of fallout at that meeting as well as talking to former Asst. TM Olinzock immediately after the meeting outside the Jarvis Hall front doors….I warned him as well once more this would not get a pass …He was disdainful, rude and could care less what would result from this action… He only saw what his boss did…more fees and revenue to the Town…I pushed on about this at the podium during public comments and in posting each time throughout the process as well as afterward.. Behind the scenes and off the record I was told by Choice that a remedy would be forthcoming after the initial distribution of the containers …I was told they were stuck …. if they did not deliver all per unit containers upfront they would be in breach of the contract… A special addition was placed in the contract as well and that too was acknowledged and posted … What I was not told and never thought to ask was…despite the removal of the containers…the charge per unit would remain intact!… Now at least until the next RFP goes out for garbage services next year…(we had and retain only a 3 yr. contract with Choice ) … this amendment allows for 50% of the units per multi-building charges (see below explanation)  and will offer some relief to a good many who had the town stick it to em’!….

BC- the scan of the explanation of the amendment to the Ord….pgs. 1 & 2 ….full backup on Town website…link below….

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MAKING THE PLAN ……..


OOPS!….MAKE THAT NOVEMBER 15, 2010 …WORKSHOP MEETING …
TOWN OF LAUDERDALE-BY-THE-SEA

BC- This is the much wanted strategic planning meeting which will identify the most important items to address as well as who will be in charge of seeing them come to fruition …including a time frame for completion … The Town Manager has offered to aid in the process with a process she has used successfully as a consultant to see if there is consensus on the priorities from the Commissioners… It is called mulit0-voting …Ms. Hoffmann said she will explain the process further at the meeting and that she sent the Commissioners the priority lists below (scans) for them to be able to come to the meeting prepared with the top 45 items (out of the 90 listed which she acknowledged she did not believe it was possible to accomplish getting all 90 done by Oct. 2011) …That will facilitate in the first round of votes… She went on to add in her Nov. 12, 2010 mem0 contained in the backup on the Town’s website (see link below) … the lists will be collected after each round to aid the Town Clerk  because “it will be next to impossible for June to record so many individual votes.”…Ya think!…She will also check with the TAtty. for guidance on that before the meeting… Item B. on this workshop is the Town Manager’s suggestions FY 2010/2011 Performance Goals..which is to aid in the process of her performance review required to be done annually in her contract…Hmmm…this to is a far cry from what we endured in the past from former TM Colon and her posse who did everything possible to thwart the required review per her contract once this writer discovered it and brought it to the forefront in LBTS just as was happening in many of our neighboring municipalities …(prev. posts)… She has provided suggestions and given examples …(see scan below…also in backup on Town website…link below)… Readers should contact their Commissioners if they want to voice any suggestion and/or objections on either topic… I will add that while there is a long list much of what is listed is really components to items already listed…such as parking/ town website updates/ government efficiency ….This writer’s comments are included below each item and above the included scans of the backup provided by the Town…

TOWN COMMISSION

WORKSHOP MEETING

MONDAY, SEPT. 15, 2010

THE MEETING WILL START SHORLTY
AFTER THE 5 PM SPECIAL MEETING ENDS

AGENDA BACKUP DOCUMENTS

1. CALL TO ORDER, MAYOR ROSEANN MINNET

2. PLEDGE OF ALLEGIANCE TO THE FLAG

3. ITEMS OF DISCUSSION:

a. Strategic Priorities

BC- As I looked through the list it does not seem as overwhelming as it appears from the memo without looking through the charts… As stated above the TM included who would be responsible for the items and it appears that should not impede their ability to address the day-to-day operations …that is if the we have the right personnel employed…Readers already know this writer believes therein lies the problem…left over from the previous administration …That may be the hitch in the Town’s ability to move forward due to the required amount of time and input that will need to come from the Town Manager and Asst. Town Manager to cover those who are not fully qualified to accomplish these tasks on their own…

The #1 priority which has already begun to be addressed and implemented is item #36* Sewer Fund Issues ….(prev. posts)…the Comm. directed a one-shot increase thus far based on preliminary #s offered up in a report based on data used only for the purpose of offering up a possible 3- year implementation of increases to the consumer…as well as MIA info on how to include the four SRC/SRLN annexed in condos (1998) into a sewer agreement with either LBTS and/or Pompano Beach ….That is followed by item #45* Stormwater Projects….On page 11 is Strategic Planning/Master Plan & Priorities…(Some items are currently in process and will contain * to denote that)…beginning under this evening’s item is #80*… this will go hand-in-hand with item #49 the 5 Year CIP….#86* updating Master Plan which includes items #82 Preparation of Strategic Plan series of community meetings/#83 *Urban Planning Design …the speakers at those meetings already having one speaker “booked” in Jan…./#84 Economic Vitality …develop strategies to encourage & incentivize hotels & motels and commercial uses/ #85 Branding Plan the image we need to convey … using the Development Dept. & if Dir. Bowman is not replaced Asst. TM Bentley will surely be overseeing his work each step of the way/ TAtty./Town Planner and the boards/committees as well …items #1* Sign Code Revisions & #2* Parking Regulations to be addressed once again Wed. night, Nov. 17, 2010…item # 58 Code Enforcement Priorities seem to belong to the P & Z per the Comm. Direction …(prev. post)…as well to readdress…included with these  items will be the following at the upcoming meetings for both P & Z /MPSC and community meetings…items #50 Way Finding Signs /#93* Parking Operational Study/ #96* Parking Ordinance/#97 Parking-multi-space meters …#68 Benihana ROW Agreement …(as stated on chart …Asst. TM/TAtty needed for this item)……Also included to the above parking items should be these items…#89* Trial Valet Project …for updates and site remaining or being re-located…#90 Open Outlet to Alley from Pier Parking Lot*…which should be done already…no more discussion/action required …cannot be a 2-way use alleyway …#95* Wings Parking Lot…now in circuit court…requiring discussion on future plans as an entry to lot/parking garage…For the above meetings the next “tier” of listed items included on the list …and will  be addressed by the same staff/boards /community meetings..#41* A1A Landscape/Streetscape LAP Project Pine Island to Terra Mar… (OOPS!…scratch the “Island for Pine and add it to Terra Mar…It’s Pine Ave and Terra Mar Island!)…..The Scenic Hwy. Route designation should be an item that should be included in the signage discussion …pole/pylon signs ……and should include items #70 Town Bus Contract as well as item #94 Expanding Sun Trolley to LBTS …or alternatives ….Item #43* El Mar Streetscape Project…which needs to include item #8 Nuisance abatement Ordinance to aid the upkeep of the motels/hotels as well as the public safety element that the TM stated will be contained…Item #51 Neighborhood Improvement Policy/Program …which will include the following items #52* Terra Mar Entrance Project… #88* Imperial Lane Traffic Calming …#66 Regulation of Beach Recreational Uses ….Comm.will meet in Jan. before Reg. Comm. Mtg. to have workshop..then boards etc… get involved…this will include item #69 Expand Recreational & Cultural Programming…as well as #47 Public Bathroom Facilities Near Beach ….BC-PBs are not going away…

Another top priority item is listed as #9 Administrative Issues …The first collective items will be addressed by the TM/Asst. TM/ PIO D’Oliveira and consultants …those include the following…and I start with the most important component #21 Upgrade Staff Skills & Knowledge…It means clean house…then the other items will follow..#11 Personnel Policies…#20 Customer Service…#22 Revisions to Monthly Reports…#5 Annual Records Retention…#14 Master Contract List…. #12 Purchasing Policies… With Steve D’Oliveira and competent- non- technologically impaired personnel the next items can be accomplished in this fiscal year…#10* Outdated Technology…#13 Town Website Improvements …(The TM states the “brand needs to be incorporated…but that should not hold up alerts etc…)..also item # 65 Complaint or Inquiry System…#17 Granicus Renewal…and  #16 Ch. 78 Upgrades..BC-Please change the music …periodically!…

Acting Finance Director Doug Haag is currently and can continue to implement in FY2010/11 the following to ensure all the above items and more…item #29* Efficiency of Finance Operation …upgrade software & equipment/modernize practices etc…item #39 Improve Government Efficiency …maximize the utility of Town’s personnel resources & technology and blend them with outside contractors for improved efficiency and achievement of goals …..Included with this idea of outside use should be the following items …#54 Planning Contracts…Walter Keller/Keith & Schnars or ?….#55* Building Services …go outside of Broward County?…use our own/another Town /private company?…..RFP is being reviewed by TM… The next items are offshoots and we would assume they are included in being able to accomplish the day-to-day operations of the Town…#24 Current Year Budget vs. Actual Analysis..Budget Book…#28 Capital Assets Balances…#30 Investment of Cash…#31 Bid Banking Services* …#34 Employee Health-Related Ins.*…BC-BC- We now know the employees are well paid (prev. post)..and they should have to pay in to have health ins. just as the private sector does..#35 Other Insurance Costs*…#37 Annual Financial Audit & Preparation of Financial Report (CAFR)….#38 Preparation of the 2011/2012 Budget…

The Town Manager and the Commission will need to prepare along with the Finance Director the “hit” we will take and the negotiations with #74 BSO …..BC- we already know we will have an increase…and that communities who went through the expensive process to hire consultants and prepare to move away from BSO…in the end did not… We know that the biggest piece of the pie chart for our taxes is public safety and will remain so… We will be receiving the news of what the BSO wants as well as the County …and from what we can surmise at this point be prepared to do what we can to negotiate and carry on with BSO as out provider… #73* VFD will need to be watched by the TM as a non-voting member of the VFD…BC-Ms. Hoffmann/Comm. need to receive the year end Income/Expense Report for the VFD as well as each qtr. for this next fiscal year as this writer does…I will post about this in a future post…I believe we still pay too much for the VFD especially after looking at that year-end report…I also believe the VFD may be better off in the future as a Town Fire Dept. rather than a contracted vendor…depending on the performance this next year under new VFD Chief Paine…

Items that I categorize as “NO BIG DEAL” and can be done alongside the top priorities…some are already done and/ or in-process ….requiring normal operational time for the staff…. and as for the Commission with the right info & staff in place ….they should only need to read the comprehensive & reliable backup /have 1st & 2nd Reading /make a motion & 2nd & vote on the following items at their monthly Comm. Mtg. following discussion at their monthly RTable mtg. …..#6* Comp. Plan Updates: Greenhouse Gas & Schools /#7 Pain Clinic Ordinance/#18 Hurricane Contracts/#19* Street Sweeper Analysis …Contract or buy larger one…BC- didn’t we just purchase one not long ago?/#26* Chamber  of Commerce Agreement…BC- I still believe we need a Business Development Committee …Add to that item #63 Charter Review Board/#27* Fema Audit…reimbursement being done for past years/#32* Legal Cost …being monitored as requested by Comm/#33* Town Attorney Contract…revisit retainer..BC-RFP for new services…Note to TM/Comm. also this writer still does not like the Special Magistrate for LBTS being the TAtty. for Pompano Beach especially with the sewer situation we face!…/#46 Tennis Court Lights……retro fit for little $s or forget about it…/#48 Coral reef Project…seems to be back on track …and if it falls apart once more…You all know this writer’s stance…head north to Ft. Lauderdale and call it a day with this group../#56* Abandoned Property was implemented ..(prev. posts)/#57* Done as well- Town to take  over 2011 VFD fire inspection billing after “VFD has difficulty in following up on unpaid bills”..Hmmm… the annual VFD administrative salaries should have proved otherwise/#60* Done-Choice Environmental Negotiations…see above ordinance discussion/#61* Lease of Warehouse…RFP drafted and neighboring cities contacted for any interest in renting/#62 * Revisions to Special Events Policy drafting amendments for fees etc../#64* Investigation of Missing Halloween & Easter Items….BSO should report next meeting/#71* Accelerate Recycling…VM Dodd is liaison on this one…using consultant..Ms. Margolies?/#75 Public Emergency Notification System…/#76 * LETF Reimbursement … Done-voted down for the rest of the $ owed…in this writer’s and VM Dodd’s opinion as well as Mayor Minnet….(Prev. post)/#77 Identification of Public Safety…DONE!…Note to Admin. look at the survey that former TM Colon sent out ..(prev. post)…It was copied from Wilton Manors and contained this portion for VFD PR purposes/skewing the election purposes …DROP THE SURVEY!/#78 VFD Multi-Family Safety Drills & Fire Planning…Visits to condos..weren’t they all done in the first year according to then- Fire Inspector Paine and former Chief Perkins…acknowledged as so by the prev. 2-hats Comms?../#81 Town Manager performance* see below agenda item/ #91* Red Light Camera for Commercial …Report prepared..Readers know…this writer is opposed to the red light camera being implemented/#92 Bel Air Traffic Light Issue* Been there ..done that …County will not implement/#98 Paver Crosswalks on A1A and Commercial Blvd.* …resolve he maint. w/FDOT (who no longer allow pavers) or put in alternative (stamp concrete as will be used in new A1A Streetscape Project)….

Backup scan…pgs. 1-13…

b. Town Manager FY 2010/2011 Performance Goals

BC- Town Manager Hoffmann is self explanatory in what her goals and her review should encompass as well as putting forward the priorities asked for above in a well defined summary that numbers 31…This item really should precede the discussion above…in this writer’s opinion… and save a lot of time …and voting!…

Scans pg. 1-4…

The full backup …link.. http://www.lauderdalebythesea-fl.gov/

The meeting is open to the public … It will be up to the Commission at the start of the meetings if any public comment will be allowed from either the public directly or through staff available in the hall…

The meeting will be shown on Comcast Ch. 78/ streamed live on Town website …and archived afterward….. http://lbts.granicus.com/ViewPublisher.php?view_id=2

more to come….

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